|RULES FOR PILATES CLUB/SECTIONS AFFILIATED
TO IBM LABORATORIES CLUB
The name of the Club/Section shall
Hursley Pilates Club.
The objects of the Club shall be to
the practices and techniques of Pilates.
MEMBERSHIP Ordinary membership of the
shall be open to all IBM Laboratories
Members and their guests only.
MANAGEMENT (a) The affairs of the Club
be managed by a Committee of the club,
in those matters to be decided by the
in General Meeting, OR those which
by IBM Laboratories Club Constitution
(b) The Committee shall exercise the
given to it under these rules, and
consist of a Chairman, Secretary and
(or a combination of these three).
members, including office bearers,
be elected by the members at
the annual General Meeting of the Club.
shall go out of the office at the end
the Club year, but shall be eligible
(c) The Club officers and Committee
to call and hold a General Meeting
(To be called the Annual General Meeting).
(d) Extraordinary General Meetings
called at any time (subject to 7 days
by Committee Members of the club. The
for such a meeting shall consist of
to be debated only.
SUBSCRIPTIONS (a) The annual subscription
for members and their guests shall
by the Club Committee from time to
(b) The said annual subscription shall
due and payable on 1st April of each
The Committee (of the Club) may terminate
the membership of any member whose
subscription remains unpaid on 30th
of any year.
(c) All such subscriptions shall conform
to the guidelines of the IBM Laboratories
Club as laid down from time to time.
ACCOUNTS (a) The Treasurer shall cause
be kept such accurate and proper books
account as will enable him/her at every
General Meeting of the Pilates Club,
any such time as may be required by
Laboratories Club upon
reasonable notice, to present a full
accurate report and statement concerning
the finances of the Club.
(b) A Statement of Accounts shall be
to the IBM Laboratories Club Office
end of the Club financial year which
run from 1st April to 31st March.
(c) a statement of all assets held
Club of a minimum value as determined
the IBM Laboratories Club shall be
to the Club Office annually by 31st
The Hursley Pilates Club agrees to
with the IBM Laboratories Club Constitution
SPECIAL RULES relating to:-
(i) Frequency of meetings of the Club
a whole and of the committee should
(ii) The amount of subscriptions paid.
(iii) Alteration of the Constitution
(iv) Use of equipment by the Club.
protection rules are changing.
25th May 2018 the new EU General Data Protection Regulation (GDPR) will
be coming into effect. Basically its creating a single set of rules to
modernise data privacy laws across Europe.
the new regulation, you have ultimate control over which companies can
contact you, so in line with the new GDPR, please read the information
below which outlines the information collected and stored for the IBM
Hursley Pilates club.
Information do we collect for members
The IBM Hursley
Pilates subsection will collect your name, email address and contact
telephone number and IBM Hursley Club membership number via email or
internal IBM communications systems.
The IBM Hursley
Club will also confirm your payment totals to the IBM Hursley
Pilates Club. Your bank details may be recorded by the IBM Hursley
Club but they are not known or stored by the IBM Hursley Pilates
is stored on an IBM cloud service called Box or IBM email system
called Lotus Notes
is accessed only by the Pilates committee members : Club Chairman
(Steve Garraway) , Treasurer (Martin Hitchman) & Secretary (Mike
Charlton) . Please note as this is a club subsection the committee
members may change as part of the Pilates constitution http://pilates.ibmhursleyclub.org.uk/Constitution.htm
will only used for club administration purposes and for
communicating with you about your membership and classes. Your
email address is used on google sheets to manage attendance
Your name and
contact details will be shared with the Pilates Body Control
As a subsection
of the IBM Hursley Club we will provide your name and email address
to the IBM Hursley Club to administer your Pilates subsection
membership of the IBM Hursley Club. Your information is not shared
with any other third party
be used on the website or via advertising within IBM but only with
the consent of the subjects involved
Additional information for Instructors
In addition for
email the Pilates committee with your invoices for payment which may
include your name , address , email, and Bank Details (account name,
account number and bank sort code). The email is stored on the IBM
email system. The invoice is printed and given to the IBM Hursley
Club for invoice processing. Additional information like your phone
number and website addresses may also be published on the web site http://pilates.ibmhursleyclub.org.uk/Instructor.htm
reply to this email to give your consent for the IBM Hursley Pilates
Club to continue to contact you in relation to the Pilates subsection
activity or other matters relating to the IBM Hursley Club
respond before 25th May 2018
have the right at any time to:
Be removed from the list
See what information is stored on you
Have your history deleted
contact anyone of the Pilates subsection Committee for further details ( http://pilates.ibmhursleyclub.org.uk )